PROCEDURES FOR THE RE-OPENING OF THE ACTIVITIES
Reopening of the activities of the Archival Centre
(the guidelines are contained in the Director's Decree n.0011648 of 15/07/2020, attachment n.20)
REOPENING OF THE ARCHIVAL CENTRE OF THE SNS
The Archival Centre (CA) carries out its specific activities in accordance with its guidelines.
Access to and consultation of materials are activated through the procedures specified in this document.
The Scuola has provided for the reopening of the CA to the public in a contingent manner.
To access the CA you must first read this documentation.
Access is reserved for users of the Archival Centre on the days and times that are visible on the Centre's website at the following address.
1. Access by reservation
Scholars are admitted to the CA only by individual appointment. The appointment must be requested exclusively at the following address: firstname.lastname@example.org. Scholars can specify their preferences, which, however, are not binding for the CA; when reserving, scholars must state the research they are carrying out and the material they wish to consult; a maximum of four archival units may be stated. In the study room only one piece at a time may be consulted; the material will be placed in part at the workstation and in part in the appropriate spaces. Scholars will receive an e-mail confirming their booking and the availability of materials. Further requests can be made in the study room (2. Request for materials).
Access will be allowed every five minutes to avoid gatherings. In order to cancel a reservation the scholar must always send an e-mail at least two days before the reservation. If the latter is not cancelled it will be moved to the end of the queue.
Reservations are verified by staff upon access to the consultation room.
Four people are allowed in the study room; the spaces available are in line with the provisions of the legislation on distancing; the usable study stations are marked.
To access the CA, scholars must have their temperature measured at the porter’s lodge of Palazzo della Carovana (in compliance with the protection of personal data and social distancing). Scholars with a temperature higher than 37.5 ° C are required to sit in a special area so that they can contact their doctor for instructions; the area is then sanitized. At the same time, the SNS staff will report the incident to the following address: email@example.com.
Entry is prohibited to those who:
• have a temperature above 37.5 degrees;
• have symptoms of respiratory infection;
• have had contact with anyone with Covid 19 in the past 14 days.
To access the CA, scholars are required to use a protective mask in accordance with the provisions of current legislation. The mask must be worn correctly (i.e. the mask must completely cover nose and mouth) and must be worn for the entire period of presence in the office.
Upon entering the room, scholars must sign the attendance sheet with their own pen. The daily sheet, containing only the names of the booked users, is collected at the end of the day to be subjected to quarantine.
Personal items cannot be brought into the room, except for your own stationery (pencils, paper, laptops, etc.). The latter material cannot be requested from SNS staff, nor from other scholars. Plastic bags are made available for your remaining personal belongings; the used bags are disposed of every day.
In order to consult the documentary material you must frequently sanitize your hands by washing them with soap and water or with the disinfectant gel. Hands must be sanitized upon access and periodically throughout the day. The sanitizing gel is available to scholars near the entrance to the study room (entrance to CA).
The study room is provided with a surveillance service in order to verify the correct behaviour of users and to ventilate the environment at least once an hour for at least 10 minutes in order to guarantee air exchange. The site is sanitized after each session and after the scholars leave. In the event that a scholar leaves the room first, his workstation will be sanitized and can be used by someone else. The work station of the staff is shielded.
Movement inside the building is to be limited to what is strictly necessary, by following the entry/exit directions appropriately marked and by maintaining distancing between scholars and staff. For the use of the common areas (toilets and refreshment point), please refer to Director's Decree (No. 282/2020).
2. Request for materials
It is recommended to book material by e-mail, however material can also be requested by asking the staff present in the room. The latter requests must be submitted up to forty minutes before the room closes. Forms for requests are placed at each workstation. At the end of the day, the consulted material is collected by the staff and is subject, unless otherwise stated, to ten days' quarantine. The material is put into special plastic bags and placed in a storage room for the exclusive use of the CA staff. A label with the following details is placed on the envelope: name of the scholar; consultation date; date in which the material can be relocated to the appropriate rooms. Consultation of this material is not allowed before the end of the quarantine.
The depositing of materials (archival units) is allowed within the limits imposed by the weekly booking regime.
At present it is not possible to consult inventories, files, indexes, etc. and books from the CA library. Digital archival and bibliographic resources can be consulted via workstation.
The list of quarantined and therefore inaccessible units will be visible weekly in a special section of the CA website.
The Domus Mazziniana documents deposited at the CA can be consulted as stated here; the quarantine of the materials is carried out in a special room of the building where the material is placed.
3. Photo reproduction of the materials
After completing the appropriate form present at each workstation the scholars can photo-reproduce the archival material with their own means directly from their assigned place. The form is collected at the end of the day together with the material by the SNS staff.
4. Use of CA tools
In order to facilitate the study of documents, scholars can use some CA tools. The tools (Wood lamp and watermark reader) must be requested by the scholar to the staff. After use, the tools must be sanitized. To keep the documents open (registers, parchments), lined leaded coils can be used after having covered them with cellophane.
5. Remote consultation
In order to avoid going to the CA, it will be possible to request for free a maximum weekly number of reproductions of the material for study purposes; each scholar is allowed forty scans a week. The request must be sent by e-mail to the following address: firstname.lastname@example.org; the scholar must state the research he is carrying out and the material to be reproduced. The following will be excluded from this activity: material already excluded from consultation on the basis of current legislation (sensitive data); badly preserved material. The material is sent, unless otherwise stated, the following week, by e-mail; the digital reproductions of the material are watermarked and have a quality that allows them to be read. The reproduced material is placed in quarantine together with the documents consulted by the users, after being placed in envelopes, with the post-quarantine relocation date stated.